SchoolTool

SchoolTool is a web-based student management system designed specifically for New York districts. This application is your over-the-top, one-stop-shop for your district’s student data, including:

Census
Attendance
Discipline
Counseling
Scheduling
Grading/Grade Book
Medical
Faculty

Teachers love it, administrators love it, and New York State loves it! Teachers save time on grading and have immediate access to the latest class lists. Administrators can view and report on accurate, up-to-the minute student data, and it meets New York State reporting requirements by allowing districts to track program services, extract data warehouse information, generate reports in New York State required formats, and more. SchoolTool is also BOCES compliant, making it easy to view and transfer information between BOCES and home districts for many programs!

SchoolTool allows you to get the data you need, in the format you need, when you need it, within minutes! It can also be custom-exported, published, shared, and viewed on a mobile app!

Districts interested should contact the Mid-Hudson Regional Information Center to discuss how to get on-board with this amazing “toolbox”! We offer several levels of SchoolTool support. Call us for details: Noelle Zamow (845) 255-1450 x1244. The MHRIC will assist current or new subscribers in understanding the district and MHRIC’s responsibilities associated with the service.

Please contact the Student Services Support Center at (845) 256-2450 to obtain the passkey to access the SchoolTool Information Center page on this site.

Scope of Services

SchoolTool Basic Support

The Basic Support service is designed for districts capable of running SchoolTool with a minimum level of support from the MHRIC and able to perform their own production printing and distribution for schedules, report cards, progress reports, labels, and various other reports needed by the district. Project management and planning around the SchoolTool application is the responsibility of the district.

BASIC SUPPORT Includes:

Telephone support through the Student Services Support Center – Available for district lead personnel, includes project lead, guidance, building leads, attendance, and registration
Vendor management; advocating for the districts in the Mid-Hudson Valley
Perform Data Warehousing extracts and support as it pertains to the SchoolTool Student Management System
Update/maintain locator file for Data Warehouse
Grade advancement
Ongoing training via GoToMeeting sessions and classes at MHRIC as scheduled
Bulk import of student pictures, if hosted at the MHRIC
Access to training materials (knowledge-based website and help screens within SchoolTool)
Access to video clips using the MHRIC website
Availability to a SchoolTool training database for in-district training and testing
Assist with ongoing changes to discipline letters
Up to two (2) User Group Meetings per year
Up to two (2) days of on-site and/or remote training; must be scheduled in advance with the Student Support Services Center

SERVICES AVAILABLE TO DISTRICT AT ADDITIONAL COST:

Printing and mailing of Report/Progress Report Mailers

Printing of Report/Progress Report Cards and delivery to the district*
Printing of Elementary Report Cards and delivered to the district*
On-site and remote training in excess of the two (2) days included within the SchoolTool service

*All production jobs are delivered to the district via courier or delivered through your local BOCES. Please be aware that MHRIC requires up to a three (3) day turnaround time for production jobs. Please plan work accordingly.

schooltool plus support

Plus Support service provides districts with a complete and comprehensive support package.

PLUS SUPPORT Includes:

Dedicated lead SchoolTool specialist and back-up offering districts “that personalized touch!”
Telephone Support – Available for district lead personnel, includes project lead, HS & MS guidance, attendance, and registration
Vendor management; advocating for the districts in the Mid-Hudson Valley
Perform Data Warehousing extracts and support as it pertains to the SchoolTool Student Management System
Update/maintain locator files for Data Warehouse
New scheduling year setup
Year-end grade advancement
New school year setup review
Ongoing training via GoToMeeting sessions and classes at MHRIC as scheduled
Bulk import of student pictures, if hosted at MHRIC
Up to two (2) User Group Meetings per year
Access to training materials (knowledge-based website and help screens within SchoolTool)
Access to video clips using the MHRIC website
Up to four (4) days on-site and/or remote training; must be scheduled in advance with a Specialist
Use of customized MHRIC reports (e.g., Report Cards/Progress Reports/Transcripts)
Upload of 3-8 ELA and Math testing
Availability to a SchoolTool training database for in-district training and testing
Creation of needed extracts, where possible/available (up to four (4) per district)
Ongoing changes to attendance and discipline letters
Ad-hoc reporting which includes use of the Actions tab, Custom Exports, Student Services Reporting Tool (SSRT), and creation of templates; data must be available and easily accessible. Some reporting requirements may necessitate the need for the vendor to create a customized report which may be a chargeable item.

Report Cards/Progress Reports:

Report Cards – Up to three (3) sorts, total of four (4) sets per report card cycle
Special Ed Report Cards – Up to one (1) sort, total of two (2) copies per report card cycle
12th Grade Report Cards – One (1) sort, one (1) copy per report card cycle
Progress Reports – Up to three (3) sorts, total of four (4) sets per report cycle

Available Reports per Marking Period:

One (1) sort, up to four (4) copies

Honor Roll Report

Honor Roll Paragraph for newspaper

Failure List (failing course for marking period)

Failure List Final Average

Mark Distribution by teacher by course

Permanent Record Labels

Class Lists – Two (2) sets per semester/quarter

Other:

Emergency Contact Report – Two (2) per building, one (1) time per year

Schedules – Total of three (3) sets/copies per semester/quarter

Labels – One (1) time per week, per building

Transcripts – As needed, not to exceed four (4) sets per school year

SERVICES AVAILABLE TO DISTRICT AT ADDITIONAL COST:

Printing and mailing of Report/Progress Report Mailers
Printing and delivery of Elementary Report Cards*
On-site and remote training in excess of the four (4) days included within the SchoolTool service

schooltool plus support - No Production

MHRIC offers three levels of support for our districts. All levels of support include; hosting the SchoolTool application and district databases, and performing all upgrades, hotfixes, and health checks to ensure the stability of the application. Additionally, the MHRIC will provide daily database back-ups and disaster recovery. District will be responsible for performing their own production printing and distribution for schedules, report cards, progress reports, labels, and various other reports.

PLUS SUPPORT - NO PRODUCTION Includes:

Dedicated lead SchoolTool specialist and back-up offering districts “that personalized touch!”
Telephone Support – Available for district lead personnel, includes project lead, HS & MS guidance, attendance, and registration
Vendor management; advocating for the districts in the Mid-Hudson Valley
Perform Data Warehousing extracts and support as it pertains to the SchoolTool Student Management System
Update/maintain locator files for Data Warehouse
New scheduling year setup
Year-end grade advancement
New school year setup review
Ongoing training via GoToMeeting sessions and classes at MHRIC as scheduled
Bulk import student pictures, if hosted at MHRIC
Up to two (2) User Group Meetings per year
Access to training materials (Knowledge-based website and help screens within SchoolTool)
Access to video clips using the MHRIC website
Up to four (4) days on-site and/or remote training; must be scheduled in advance with a Specialist
Use of customized MHRIC reports (e.g., Report Cards/Progress Reports/Transcripts)
Upload of 3-8 ELA and Math testing
Availability to a SchoolTool training database for in-district training and testing
Creation of needed extracts, where possible/available (up to four (4) per district)
Ongoing changes to attendance and discipline letters
Ad-hoc reporting which includes use of the Actions tab, Custom Exports, Student Services Reporting Tool (SSRT), and creation of templates; data must be available and easily accessible. Some reporting requirements may necessitate the need for the vendor to create a customized report which may be a chargeable item.

SERVICES AVAILABLE TO DISTRICT AT ADDITIONAL COST:

Printing and mailing of Report/Progress Report Mailers
Printing of Report/Progress Report Cards and delivered to the district*
Printing of Elementary Report Cards and delivery to the district*
On-site and remote training in excess of the four (4) days included within the SchoolTool service

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To access the Mindex SchoolTool web page, please click the link below.