eSchoolData

eSchoolData is a forward-thinking, state of the art, NY-based student data management company with expertise in NYS compliance. It’s a web-based, dream come true, that fulfills the ever-evolving NY state requirements.

MHRIC is pleased to host this user-friendly, comprehensive solution! eSchoolData boasts:

  • Integrated high-stakes assessment analysis, standard and custom reporting, and pivot table functionality
  • Master schedule builder that accommodates various approaches and options, with several powerful planning tools
  • Highly adaptable to different district processes, and fully accommodates the unique nature of BOCES districts as well
  • Ad hoc reporting with the ability to drill down to data elements
  • Front-end data validation and accurate code mapping to ensure successful extracts
  • Integrated gradebook with seating charts
  • Census module
  • Parent portal

The latest version of this versatile application includes a mobile app, an updated reports’ wizard, and enhancements to the health module for school nurses.

Districts interested should contact the MHRIC to discuss the various levels of support we offer, as well as transition, implementation, and timelines. Contact Noelle Zamow, 845-255-1450 ext. 1244 for further information. The MHRIC will assist current or new subscribers in understanding the district and MHRIC’s responsibilities associated with the service.

Scope of Services

eSchoolData Basic Support

MHRIC offers three levels of support for our districts. All levels of support include; hosting the eSchoolData application and district databases, and performing all upgrades, hotfixes and health checks, to ensure the stability of the application. Additionally, the Mid-Hudson Regional Information Center will provide daily database back-ups and disaster recovery.

The Basic Support service is designed for districts that are capable of running the student management system with a minimum level of support from the Mid-Hudson Regional Information Center and able to perform their own production printing and distribution for schedules, report cards, progress reports, labels, and other various reports needed by the district.

BASIC SUPPORT Includes:

  • Telephone Support – available for district lead personnel, includes project lead, guidance – HS & MS, attendance, registration
  • Data Warehousing support as it pertains to the eSchoolData Student Management System
  • Update/Maintain locator file for Data Warehouse
  • Set up of Scheduling Year
  • Grade Advancement – setup and run school district feeder pattern
  • End of Year Processing
  • Ongoing training via GoTo sessions and classes at MHRIC as scheduled
  • Access to Training Manuals (eSchoolData application)
  • Provide extracts/reports from prior year archive database
  • Up to two User Group Meetings a year
  • Up to two (2) days on-site &/or remote training, must be scheduled in advance with the Student Services Support Center (SSSC)

  • SERVICES AVAILABLE TO THE DISTRICT AT AN ADDITIONAL COST

  • Printing and mailing of Report/Progress Report Mailers
  • Printing and delivery of Elementary Report Cards
  • On-site & remote training in excess of the two (2) days included within the eSchoolData service

  • All production jobs are delivered to the district via courier or delivered through your local BOCES. Please be aware that MHRIC requires up to a three (3) day turn-around time for production jobs. Please plan work accordingly.


    eSchoolData Plus Support

    MHRIC offers three levels of support for our districts. All levels of support include; hosting the eSchoolData application and district databases, and performing all upgrades, hotfixes and health checks to ensure the stability of the application. Additionally, the Mid-Hudson Regional Information Center will provide daily database back-ups and disaster recovery.

    Plus Support service provides districts with a complete and comprehensive support package.

    PLUS SUPPORT Includes:

  • Dedicated lead eSchoolData specialist and back-up offering districts “that personalized touch!”
  • Telephone Support – available for district lead personnel including; project lead, HS & MS guidance, attendance, registration. District will have direct line contact to a MHRIC specialist
  • Data Warehousing support as it pertains to the eSchoolData Student Management System
  • Update/Maintain locator file for Data Warehouse
  • Set up of Scheduling Year
  • Grade Advancement – setup and run school district feeder pattern
  • End of Year Processing (includes directions on running SA129)
  • Ongoing training via GoTo sessions and classes at MHRIC as scheduled
  • Access to Training Manuals (eSchoolData application)
  • Provide extracts/reports from prior year archive database
  • Up to two User Group Meetings a year
  • Up to four (4) days on-site or remote training, must be scheduled in advance with a Specialist
  • School year setup and review
  • Availability to use MHRIC Custom (Edge) Report Cards & Progress Reports
  • Importing student pictures, lockers, and transportation (district must supply the files)
  • Upload of 3-8 ELA and Math test scores
  • Upload of 4th & 8th Grade Science test scores, if in service to receive electronic file
  • Availability to an eSchoolData training database
  • Creation of needed extracts, where possible/available (up to four (4) per district)
  • Guidance on how to setup and change attendance and discipline letters
  • Ad-hoc reporting. Data must be available and easily accessible. Some reporting requirements may necessitate the need for the vendor to create a customized report which may be a chargeable item.

  • Report Cards/Progress Reports:

  • Report Cards -- Up to 3 sorts, total of 4 total sets per report card cycle
  • Special Ed & Special Group Report Cards – Up to 1 sort, total of 2 copies per report card cycle
  • 12th Grade Report Cards – 1 sort, 1 copy per report card cycle
  • Progress Reports – Up to 3 sorts, total of 4 sets per report cycle
  • Available Reports – per marking period

    1 sort, up to 4 copies

  • Honor Roll Report
  • Honor Roll Paragraph for newspaper
  • Failure List (failing course for marking period)
  • Failure List Final Average
  • Mark Distribution by teacher by course
  • Permanent Record Labels
  • Class Lists – 2 sets per semester/quarter

  • Other:

  • Emergency Contact Report, 2 per building, 1x per year
  • Schedules – total of three sets/copies per semester/quarter
  • Labels – as needed, quantity equal or greater than 25 pages of labels
  • Transcripts – as needed, not to exceed 4 sets per school year
  • All production jobs are delivered to district via courier or through your local BOCES.

    Please be aware that MHRIC requires up to a three (3) day turn around time for production jobs. Please plan work accordingly.

    SERVICES AVAILABLE TO THE DISTRICT AT AN ADDITIONAL COST

  • Printing and mailing of Report/Progress Report Mailers
  • Printing and delivery of Elementary Report Cards
  • On-site training in excess of the four (4) days included within the eSchoolData service
  • eSchoolData Plus Support - No Production

    MHRIC offers three levels of support for our districts. All levels of support include; hosting the eSchoolData application and district databases, and performing all upgrades, hotfixes and health checks to ensure the stability of the application. Additionally, the Mid-Hudson Regional Information Center will provide daily database back-ups and disaster recovery. District will be responsible for performing their own production printing and distribution for schedules, report cards, progress reports, labels, and various other reports.

    PLUS SUPPORT NO PRODUCTION Includes:

  • Dedicated lead eSchoolData specialist and back-up offering districts “that personalized touch!”
  • Telephone Support – available for district lead personnel including; project lead, HS & MS guidance, attendance, registration. District will have direct line contact to a MHRIC specialist
  • Data Warehousing support as it pertains to the eSchoolData Student Management System
  • Update/Maintain locator file for Data Warehouse
  • Set up of Scheduling Year
  • Grade Advancement – setup and run school district feeder pattern
  • End of Year Processing (includes directions on running SA129)
  • Ongoing training via GoTo sessions and classes at MHRIC as scheduled
  • Access to Training Manuals (eSchoolData application)
  • Provide extracts/reports from prior year archive database
  • Up to two User Group Meetings a year
  • Up to four (4) days on-site or remote training, must be scheduled in advance with a Specialist
  • School year setup and review
  • Importing student pictures, lockers, and transportation (district must supply the files)
  • Upload of 3-8 ELA and Math test scores
  • Upload of 4th & 8th Grade Science test scores, if in service to receive electronic file
  • Availability to an eSchoolData training database
  • Creation of needed extracts, where possible/available (up to four (4) per district)
  • Guidance on setup and ongoing changes to attendance and discipline letters
  • Ad-hoc reporting. Data must be available and easily accessible. Some reporting requirements may necessitate the need for the vendor to create a customized report which may be a chargeable item.

  • SERVICES AVAILABLE TO THE DISTRICT AT AN ADDITIONAL COST

  • Printing and mailing of Report/Progress Report Mailers
  • Printing and delivery of Elementary Report Cards
  • On-site training in excess of the four (4) days included within the eSchoolData service

  • All production jobs are delivered to the district via courier or delivered through your local BOCES. Please be aware that MHRIC requires up to a three (3) day turn-around time for production jobs. Please plan work accordingly.

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    To access eSchoolData, please click the link below

    eSchoolData Logo and link to site