Through the Data Reporting Assistance Service, the MHRIC will work with districts to provide an increased level of support for district-required tasks and assist staff in ensuring data reporting readiness as mandated by the New York State Education Department (NYSED).

Service Benefits

Provides a premier level of support for your LEA’s Data Warehouse/NYS Reporting

• Includes consultation, planning, data submission, implementation, and ongoing support for functionalities available in these areas
• Services are in addition to the base level of Data Warehouse MHRIC services that a district already purchases

Data Reporting Assistance Service is a centralized, shared service with a team approach (does not include federal CRDC reporting)

Support/Service Request Procedures

The process for all subscriber incidents and service requests begins by making contact with a member of the Data Reporting Assistance Team at (845) 255-1450 ext 1364, or by emailing css@mhric.org

Contact and Escalation Procedures

Mariah Adin, Manager of Analytics and Coordinated Support Services, (845) 255-1450 ext 1246 or madin@mhric.org

Pricing for Co-Ser 605.101: MHRIC Data Reporting Assistance Service

Pricing is “Custom” and includes a Base Fee of $12,000 per district and an additional per student charge (student count based on RWADA) based on the following sliding scale:

• First 1,500 students: $11.00/each • 1,500-3,000 students: $6.50/each • Every student above 3,000: $4.00/ each

For detailed information on the Data Management services, please contact Dr. Mariah Adin at (845) 255-1450, ext. 1246.

The MHRIC Data Reporting Mentorship Program provides individualized assistance and support to a new District Data Coordinator (CIO). Our team of Data Reporting Assistants will help participants establish data reporting and verification processes and assist with the establishment of best practices and effective timelines within the district.

Service Benefits

• Curriculum will cover topic areas necessary for understanding the role of a District Data Coordinator
• Prepares the Data Reporting Mentee to create and foster a culture of data understanding and use within the district
• Access to specific data presentation models, videos, and other support materials and resources designed to complement the curriculum
• General guidance provided as needed in a supportive atmosphere

  	MHRIC Responsibilities	LEA Responsibilities
  Timelines	Provide a monthly timeline to assist with planning an annual data cycle	Begin planning their schedule based on the provided timelines • Disseminate pertinent reporting deadlines to appropriate parties within the district
  Monthly Meetings	Host monthly meetings covering various aspects of data reporting • Host quarterly DDC meetings as well as a special post-meeting session to answer additional mentee questions	Attend all scheduled meetings • Disseminate information learned in the sessions to appropriate parties within the district Actively participate in all sessions and ask clarifying questions
  Periodic Review of Data and Best Practices	Periodically examine data in participant’s L1 database to identify errors/omissions • Advise program participants as to best actions regarding practices and procedures • Provide feedback to the Data Reporting mentee as part of the learning experience	Review and correct errors that are identified Accept feedback and revise practices to align with best practices and procedures • Respond to all emails and attend all meetings as arranged by their advisor
  Establishment of Data Teams	Advise on best practices for forming a data team within the district • Assist program participants to craft the best data team possible within their district	Work with stakeholders within the district to craft a viable data team
  Effective Communication Across Departments	Assist program mentees with establishing effective communication with various data handlers throughout the district	Practice effective communication • Bring areas of concern to their mentor for specific guidance

  Review of the Various Reporting Systems	Provide participants with exposure to reports housed in the following applications: • Level 0 • Level 1 • Level 2 • ASAP	Obtain access to the systems • Review the reports housed in these systems • Participate in all trainings on these systems
  Review of Where Data is Housed in the Student Management System	Advise participants how to obtain data reporting elements in the following student management systems: • SchoolTool • eSchoolData • Infinite Campus	Obtain access to their SMS • Review and practice finding the various data elements housed in their SMS
  Review Collection of Data for Various State and Federal Reports	Discuss data collection elements for various Program Services, CRDC reporting, etc.	Begin planning the collection of Program Services data based on the provided timelines Disseminate pertinent reporting deadlines to appropriate parties within the district • Practice effective communication in obtaining the necessary data elements for state reporting
  Review of End-of-Year Data Submission	Review end-of-year data with the mentee to help identify any potential gaps in data	Verify all data for end-of-year submission • Bring to the attention of their mentor any areas of concern they may have for assistance and review • Take under advisement any gap identification of their mentor and seek to fix the errors or issues accordingly as advised

Support/Service Request Procedures

The process for all subscriber incidents and service requests begins by making contact with a member of the Data Reporting Assistance Team at (845) 255-1450 ext 1364, or by emailing css@mhric.org

Contact and Escalation Procedures

Mariah Adin, Manager of Analytics and Coordinated Support Services

(845) 255-1450 ext 1246 or madin@mhric.org