SED requires all districts and BOCES to work through their Regional Information Center to
gather, maintain, and submit data to the Student Information Repository System (SIRS).
The MHRIC will provide guidance to school districts and BOCES in the Mid-Hudson region
to secure the required extracts from their respective management systems for the New
York State Student Identification System (NYSSIS) and mandated elementary, intermediate,
and secondary reporting. The management systems utilized and maintained on a daily
basis by school district personnel will be the sources for all required data.
The NYSSIS identifier must be stored in the regional data warehouse maintained by the
Regional Information Center and submitted along with accountability and other required
data. The NYSSIS identification number will remain unchanged during a student’s PK-12
experience, regardless of their movement between districts or a lapse of enrollment in
New York State. The MHRIC migrates district and BOCES data on a weekly basis in order
to submit the appropriate demographic data necessary to assign a new ID or retrieve a
previously assigned number.
All districts are required to submit demographic, enrollment, program services, assessment,
teacher/course, attendance, and special education data for all pre-school, pre-kindergarten,
elementary, intermediate, and secondary students to the State Education Department
through the regional data warehouse maintained by their Regional Information Center. The
MHRIC will provide guidance to school districts and BOCES in this region to secure the
required extracts from the respective management systems necessary for these reporting
requirements.
Under this service, all districts and BOCES will also have access to a data reporting support
center that can respond to questions and issues related to data submissions, reporting
requirements, and timelines. The support center will be accessible via email or phone, and
will have resources familiar with all facets of data collection and reporting through SIRS,
including student data, program services, and staff data.
The Data Warehousing and State Reporting Service also provides access to web-based
tools such as Level 0, L1RPT, and L2RPT.
Services Include:
- An entire team of highly experienced MHRIC data support staff members to assist your district
- Data reviews/checks for all public districts in the four-county region with personalized outreach to district stakeholders in need of assistance regarding missing or incomplete data
- Creation and maintenance of an online resource library that includes up-to-date print and presentation resources, as well as short videos regarding detailed aspects of the data reporting process to provide 24/7 access to a robust “Knowledge Base” of data-focused digital resources
- All-encompassing live training on New York State data reporting for district stakeholders including training on Data Warehouse Levels 1 and 2 reporting libraries, and up-to-date guides
- A “Monthly Task List”, newsletter, and shared Google Calendar to keep districts on task and able to meet upcoming deadlines
- Monthly interactive and informative Data Coordinator meetings throughout the year to update district stakeholders on new regulations and best practices
- Helpdesk assistance with Level 0 account creation, maintenance, and resets
- Unlimited phone and email support for District Data Team Stakeholders
Support/Service Request Procedures
The process for all subscriber incidents and service requests begins by making contact with a member of the Data Reporting Assistance Team at (845) 255-1450 Ext. 1364, or by emailing datawarehouse@mhric.org
Contact and Escalation Procedures