SchoolMessenger Presence Website Management

The SchoolMessenger Presence Website Content Management System provides an intuitive and easy to use tool to manage your district website. The system incorporates accessibility version control and other tools to make it easier to stay compliant with ADA, CIPA, and FERPA. Other features include, true in-line editing which allows users to edit content directly on the page in real time, drag-and-drop layout, built-in photo editing tools, teacher and school directories, school calendars, permission controls, content approval workflows, and unlimited page depth.

Project implementation includes migration of existing website content, full implementation support, and customized training.

Scope of Service

SchoolMessenger Presence CMS

SchoolMessenger Presence CMS is a website solution that includes web hosting, ongoing maintenance, and training. It includes a responsive design which automatically scales to fit on any device. The Mid-Hudson Regional Information Center works closely with districts to implement the Presence CMS. MHRIC support staff will provide ongoing phone support for district website administrator(s).

SchoolMessenger Presence content migration includes:

  • Kick-off meeting to define content migration plan and to select website template
  • Configure websites
  • Apply branding guidelines to district and campus websites
  • Mirror legacy website, when possible (Edline, School InSites, eChalk sites cannot be mirrored)
  • Perform migration of existing content for district and school websites if required
  • Perform internal quality analysis of design and content migration
  • Integrate site analytics for tracking
  • Implement selected user integration method on all sites
  • Two design revisions per site during implementation phase

  • Content migration does not include:

  • Teacher pages (training on creating pages is available for teachers)
  • Documents more than 1 year old (unless mandatory)

  • MHRIC SchoolMessenger Presence support includes:

  • Contract Negotiation, budget preparation and procurement
  • Work with district to create an effective migration plan
  • Admin training on CMS software
  • Coordinate with district to cutover domain to point to SchoolMessenger sites
  • Annual user group meetings for local member districts to discuss and share their experience with the CMS
  • Tracking of project status and district support requests in MHRIC Support Tracking Database

  • District Responsibilities:

  • Identify Website CMS Project primary contact
  • Demonstrate commitment to the project by participating in all planning and discussion sessions related to the project
  • Select template design for district website and school websites
  • Work with MHRIC and SchoolMessenger to develop an effective content migration plan
  • Complete on-line “School Information Form”
  • Complete Content Migration form provided by SchoolMessenger
  • Provide website feedback on design and content migration
  • Provide necessary information to implement user integration
  • Work with MHRIC and SchoolMessenger to review and sign-off on website design
  • Attend remote software training
  • Perform user acceptance testing (UAT)
  • Coordinate with SchoolMessenger to cutover domain and point to SchoolMessenger sites
  • Sign-off on Go-live
  • Participate in support hand-off meeting with support manager and account manager
  • Communicate concerns or technical issues to the MHRIC HelpDesk for resolution