Finance Manager Options

MHRIC Production Option
The MHRIC uses Finance Manager to produce payroll and AP checks, to generate reports, and produce the district W-2s and 1099s via data entered by the district. In addition, the service includes courier delivery of district production, ordering of checks, support for network conductivity, and nightly backup of financial data. This service maintains the district’s financial data at the MHRIC.

Financial Data Hosting Option/Licensing
This service maintains the district’s financial data on a server located at the MHRIC. The district retains the ability to input, access, and maintain its financial information, generate on-screen queries, and print checks and reports using Finance Manager at the district. The connection to the network, the nightly backup of data, application support, and server maintenance are part the MHRIC service. There is a hosting charge for this service.

Form W-2 Production Option
This option is available to all districts. The MHRIC will create laser W-2s in self-sealing, addressed envelopes, generate associated reports from district-supplied W-2 data, and deliver production to the district.

Form 1099 Production Option
This option is available to all districts. The MHRIC will create laser 1099s from district supplied data, print the 1099s in self-sealing addressed envelopes, generate associated reports, and deliver production to the district.

Remote Requisition Processing
This service option is available to those districts currently utilizing Finance Manager. The Remote Requisition Manager is an additional module that interfaces with the Accounting Manager module of the Finance Manager Series. It enables remote buildings to electronically submit purchase requisitions. Requisitions may be subject to several levels of electronic approval before final submission to the central business office. Approved requisitions are then printed with all other centrally-approved purchase orders. Remote Requisition Manager allows the remote user to review his/her location’s budget codes, requisition status, and account histories. User IDs and passwords prevent the remote user from gaining access to restricted account codes and areas based upon district-assigned permissions. A technical site survey is required to determine network connectivity.

Accounts Receivable Module
This service option is available to those districts currently utilizing Finance Manager. The Accounts Receivable Module is an additional module that interfaces with Accounting Manager. It enables districts to maintain customer information, create invoices, record payments, and produce related reports such as aging schedules, customer histories, and revenue sources. Invoices can be entered on an individual basis, or, if on a recurring basis, can be generated monthly, semi-monthly, or any other cycle the district chooses. On-screen query capability including invoice status and customer balances.

Off-Site Data Storage
This financial data backup service is available to Finance Manager districts. The service includes automatic nightly downloads of the district’s Finance Manager data files to a server maintained at the MHRIC. The service requires a network survey by a MHRIC network specialist to determine the proper firewall and network configurations and coordination with the district’s IT department.

Lan Support
Ongoing technical support, via both phone and on-site, is provided to coordinate and resolve LAN or network issues with district technicians or BOCES personnel, if Finance Manager is not accessible to authorized Finance Manager district personnel.

GASB 45 Compliance Data Preparation
Assistance with creating downloads to Finance Manager supporting the actuarial studies required under GASB 45. This service is available to both data-ready and non-data-ready districts. Support can include data downloads from Excel or Access files into Finance Manager. The training provided may be individual and/or group based sessions.

Finance Manager Bid Package
This service option is available to all districts. nVision Bid is a comprehensive software solution designed to automate the manual bidding process for school districts and municipalities by effectively creating and managing bids from initial setup to the award stage. All awarded bids can be conveniently converted into requisitions or purchase orders with full historical analysis. Bid provides a centralized database to easily input bids, maintain vendors, and log bid response activity which complies with legal, regulatory, and report requirements. Bid Administrators have the capability to restrict requestor access and control the types of items requestors can add to a bid. Bid is a fullyintegrated module with Finance Manager and is also available as a stand-alone application.

Finance Manager Timepiece
Timepiece is a real-time comprehensive fully integrated time and labor management software solution that allows supervisors to monitor employees' time and attendance with more accuracy and reliability than ever before. From punch-in to paycheck, discover how Timepiece will revolutionize your school district's daily time and attendance processes.