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PowerPoint


  1. I have some slides in a PowerPoint presentation that I would really like to use in another presentation. Can I copy the slides from one presentation to another?
    A. In PowerPoint, open your new slide show and choose Insert, Slides From Files. When the Slide Finder dialog box opens, click Browse. Locate the file from which you want to copy slides and click to select it. Next click Open to open the file and close the dialog box.

    In Slide Finder, click Display. Now click a slide you want to add to your new show, then click Insert. Repeat for as many slides as you need to copy, then click Close.

  2. Is there a quick way to invert text objects?
    A. Although you can rotate objects by clicking the Free Rotate button on the Drawing toolbar, there is an even quicker way. Simply select the text box that contains the object. Then, drag one of the top handles downward until the cursor is below the bottom margin of the object, and release the mouse button. The text object is now upside down, as if you'd rotated 180 degrees. You may need to reposition the image to achieve the desired results.

  3. Can I save a PowerPoint 97 presentation as a series of Web pages?
    A. You can save a slide presentation as a series of Web pages complete with navigation buttons using the Save as HTML Wizard in PowerPoint. To use this Wizard you must install the Web Page Authoring (HTML) application from your Office 97 CD. If PowerPoint has grayed out the Save as HTML option, the Authoring package is not installed, so pop in the Office 97 CD and go through a custom installation, selecting the package.

  4. I would like to be able to use some special symbols as bullets in PowerPoint slides. Can I do this?
    A. Yes, you can use symbols as bullets. Let's use Wingdings for our example.

    First select all the bulleted text you'd like to change, then choose Format, Bullet. When the Bullet dialog box opens, click the arrow at the right side of the Bullets From list box to expand the list. Scroll through the list and locate Symbols, or Wingdings. Select Wingdings, then click the symbol you would like to use as a bullet. Finally, click OK to add the symbol to your slide and to close the dialog box.

  5. I recently inserted one of the movies from the ClipArt Gallery into a PowerPoint slide. The only problem I see is that the movie won't start as soon as the slide opens. Is there some way to force the movie to start automatically?
    A. Run PowerPoint and open a blank slide. Now choose Insert, Picture, ClipArt. When the Clip Gallery opens, click the Videos tab. Select a video and click Insert.

    Now let's get it to start as soon as the slide opens. Right-click the video picture and choose Custom Animation. When the Custom Animation dialog box opens, click the Timing tab. Select the Animate and Automatically radio buttons. Set the time to zero seconds (the default) and click OK to close the dialog box and record your selection.

    To view the show, choose Slide Show, View Show. As soon as the slide opens, the video begins to play.

  6. Why can't I rotate a clip art image?
    A. PowerPoint won't seem to let you no matter how many times you try. But, before you give up, use the Ungroup command on the Drawing toolbar. Now choose the Regroup command from the Drawing toolbar. You'll notice that the Free Rotate tool that was originally unavailable, is now accessible. You can now rotate the clip art you couldn't rotate earlier.

  7. What are Guides and how do I use them?
    A. Guides are dotted straight lines, both horizontal and vertical, used to visually align objects. In case you don't see them on your slide select the View Menu and click on Guides. When an object is close to a guide, its corner or center, whichever is closer, snaps to the guide. Guides are visible in the Slide view only. You can add, move, and delete guides.
    • To move a guide: Click on the dotted line and drag it to the desired location.
    • To create multiple guides: While holding Ctrl down, click & drag an existing guide.
    • To delete a guide: Simply click and drag the guide off the slide to delete it.

  8. Can I jump to a different slide while viewing the slide show?
    A. Yet another undocumented feature of PowerPoint is the users ability to jump to a particular slide in the midst of a presentation by simply typing in the slide number and pressing Enter. For example: To jump to 10th slide; type in 10 followed by Enter.

  9. How do I change the default colors for my slides?
    A. Each slide has what is referred to as a "color scheme". PowerPoint templates come with multiple color schemes built in, which you can change by using the Format/Slide Color Scheme menu command. Right clicking on the slide in Slide View will also give you the Slide Color Scheme menu. You can use this to create your own color schemes as well. Different color schemes can be used to break out sections of a long presentation.

  10. Why are my Excel Spreadsheets getting cropped when I paste them into PowerPoint?
    A. According to Microsoft Tech Support, PowerPoint has an internal limit of 6 x 6 inches for this type of object. Spreadsheets larger than 6" in height or width will get cropped when they are pasted into PowerPoint.

  11. What resolution should I scan an image at in order for it to present well in PowerPoint?
    A. If you want an image to look good on the screen in PowerPoint, scan it at the screen resolution: 72 dpi. Higher does you no good--it only makes the files bigger. HOWEVER, you may find that 72 dpi images are a bit too low-resolution for printed output, so you might want to scan at 150, which makes a nice compromise.

  12. Is there a way to go backwards in an electronic slide show?
    A. To go backwards a slide in slide show, you can use any of the following: Page up, Right mouse button, Left arrow key.

  13. How can I change the speed of the slide transitions?
    A. In Slide View, select Slide Show|Slide Transitions. In the subsequent dialog box, you can select the speed for the slide transition: Slow, Medium, or Fast.

  14. Can I create links that go to web pages while in slide show?
    A. Yes, but you'll need PowerPoint 2000 to do it. Highlight the text you want to link, then select Insert|Hyperlink. Remember that you will need an Internet connection to be able to link to the sites! If you will not be able to get online during your presentation, you may want to save the websites to your hard drive with a program such as Web Whacker. You will then be able to link to those files during your presentation.

  15. Why don't sounds play when I move my file to another computer?
    A. When preparing a presentation (with sounds) that is to be used from different computers, it is very important to make sure that all of the sound files are located in the same folder as the presentation that you've created, and that you insert them from this location. Sound files, because of their large size, don't become an actual part of the presentation file--a link is formed to the sound file. When the presentation is played, the program goes looking for the sound at the location described in the link. This works fine on the original creation machine, but as soon as you move things to another machine, the links don't accurately describe where the files are, and things fail to play.

    The first thing to know is that PowerPoint will always look for the sound in the folder that contains the presentation, so this is the best place to put them. You can't modify the links, so you have to start off by putting the sounds in the same folder as the presentation, and then inserting them into your presentation. This will create an internal link with no real address: PowerPoint knows that the sound is in the same folder as the presentation, and will look for it there regardless of what that folder's name is, or what machine it's on.

  16. How do I make my sound files invisible in Slide Show?
    A. After inserting a sound file, you will see an icon on the slide representing that file. Select the icon, then go to the Slide Show menu and choose Custom Animation. On the Play Settings tab, you'll need to make sure that the box that says "Hide while not playing" is checked. This will make your icon disappear in slide show. To make the sound play, you'll need to click on the invisible icon, unless you set it to automatically play in Custom Animation.

  17. Is there any way to play a Sound and Animation simultaneously?
    A. Unfortunately, no.

  18. Can I use animated graphics in my presentation?
    A. Only if you are using PowerPoint 2000. The 97 versions will only show a static graphic if you uwe an animated one.


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